Changes to purchase order numbering system will begin Feb. 1

Posted Jan. 22, 2010

Dear Valued Vendor Partners:

As we continue to migrate to SAP for some of our core systems, there are some pending changes to our purchase order numbering system of which you should be aware. Beginning Feb. 1, the following changes will take effect:

The PO number will lose the alpha character at the last position.
This last space will not be replaced with any other symbol/letter/number.
The alpha RSC code will continue to be the leading character.
All POs after Feb. 1 will be six total characters- one leading alpha and five numeric. For example, if a PO was A12345G, it will now be A12345.
Import POs from overseas to Expeditors will lose the alpha character. For example, 212345G will now be 212345.

In order to ensure that there are no issues when we begin to transmit purchase orders on Feb. 1, it is critical that you review your systems to determine if there are coding issues that will prevent the receipt of our purchase orders.

Other changes to our purchase order numbering system will take place in mid 2010. Additional information will be distributed at that time.

If you have any questions regarding this change, please contact the Inventory Analyst who manages your vendor at Ace.

Thank you,
Joe McMahon
Department Manager, Inventory Control