Electronic Data Interchange is computer to computer
exchange of standard business documents…
| Purchase orders (850) |
Invoices (810) |
Load Tender (204) |
| Inventory Status (852) |
Supply and Demand Projections (830) |
Response to Load Tender (990) |
| Checks/Payments (820) |
Transportation/Shipping (856) |
Shipment Status Message (214) |
| Application Advice (824) |
Functional Acknowledgement (997) |
|
EDI makes this all possible by standardizing the format of
business documents. The ANSI Commission (American National Standards Institute) is
responsible for formatting EDI standards. ANSI periodically reviews and updates the
standards in newer ANSI versions.
Electronic Purchase Orders (ANSI 850)
Over 2700 vendors are currently using our electronic purchase
order application. This application:
- Shortens your order lead time. Suppliers have the ability to
access Ace Purchase Orders the same day they are created.
- Provides a direct interface with your order processing
system.
- Improves order accuracy by eliminating manual entry
problems.
Electronic Invoices (ANSI 810)
There are plenty of opportunities for both Ace and vendors in
this application. Let’s look at the benefits to you, the vendor.
- Transmitting invoices to us ensures timely processing and
payment. EDI allows you to eliminate mail and payment delays because your invoices are no
longer lost in transit or misdirected.
- We process your invoices the day you transmit them
and provide you with a transmission acknowledgment.
- Ace edits the information in your transmission to ensure
that the data is accurate, complete and ready for the automatic processing. Our front-end
editing includes:
- Your vendor number and complete remittance address.
- Your standard cash terms and the payment due date.
- Our dealer’s store number, address and zip code.
- Our RSC address.
- Our purchase order number.
- Elimination of Entry and Calculation Errors
- All manual key entry and calculations are performed by our
system. We automatically process and calculate:
- Standard payment due dates.
- Show specials or dating due dates.
- Cash discounts.
We even recalculate and add your invoice lines to verify
the invoice totals.
All of the above benefits translate into one huge benefit
to you - Accurate, timely payments!
And one additional advantage - once we have you up and
running on our EDI invoice application, we then have the mechanism in place to start
transmitting our payments to you via EFT.
Electronic Payments and Remittances (ANSI 820)
The cash flow benefits to electronic payments are obvious.
With payments via EFT, the exact date that funds are available in your bank account is
guaranteed. You no longer have to rely on the postal service or be concerned that our
check is lost in transit.
We also provide for the electronic transmission of
remittance data directly to you. Now here’s a real time saver for you - take our
remittance data, incorporate it into you receivables system and eliminate any mutual cash
application.
Ace’s ability to pay electronically is limited to
those vendors transmitting electronic 810 invoice information. So, if you’re not
already transmitting invoices, start today!
Application Advice (824)
Ace sends Electronic Funds Transfer data to a bank. The bank in turn sends Ace an Application Advice document to let us know how their application systems processed the EFT data. This report lets Ace know about any content problems that the bank encountered, such as missing ABA numbers or incorrect payment dates.
Advanced Shipping (ANSI 856)
Advance Ship Notices are a key component to our overall Quick
Response Program. Transmission of Advance Shipping Notices allows Ace to:
- Preprint receiving documents based on what is actually
shipped. This allows us to place your product in a salable position faster and more
efficiently.
- Provides essential expediting information to our
merchandising staff eliminating phone calls and freeing up your Customer Service
department.
Stock Status (ANSI 852)
This application provides you with daily, weekly or monthly
on-hand, on-order and demand information for your products in our 15 retail support
centers. This application is also useful for production planning within your organization.
Scheduling / Forecasting (ANSI 830)
Ace can provide you with quantities we are projecting to sell
from our retail support centers within a six or 12 month window. This information is
available to you on either an annual or semi-annual basis.
Motor Carrier Load Tender (ANSI 204)
This EDI document enables Ace to electronically offer a shipment to a transportation carrier. The Load Tender includes scheduling information, equipment requirements and shipping instructions.
Response to a Load Tender (ANSI 990)
The carrier uses this document to notify Ace of their acceptance of a Load Tender.
Shipment Status Message (ANSI 214)
Enables a carrier to provide Ace with a status of a shipment in terms of dates, times, locations, route and conveyance.
BASIC EDI TRANSMISSION STRUCTURE
An EDI transmission can contain one or more
transactions (documents) going to one trading partner. These transaction sets are enclosed
in three different EDI "envelopes". Like an envelope for paper correspondence
these EDI envelopes (headers/trailers) are "addressed" with sender/receiver IDs,
content information, totals, tracking "control" numbers and summary information.
|
|
|
|
INTERCHANGE HEADER (ISA) |
|
|
|
|
|
FUNCTIONAL GROUP HEADER (GS) |
|
|
|
|
|
TRANSACTION SET HEADER (ST) |
|
|
|
|
|
(Purchase Order)
TRANSACTION SET |
|
|
|
|
|
|
|
|
TRANSACTION SET TRAILER (SE) |
|
|
|
|
|
FUNCTIONAL GROUP TRAILER (GE) |
|
|
|
|
|
FUNCTIONAL GROUP HEADER (GS) |
|
|
|
|
|
TRANSACTION SET HEADER (ST) |
|
|
|
|
|
|
|
|
(Purchase Order)
TRANSACTION SET |
|
|
|
|
|
|
|
|
TRANSACTION SET TRAILER (SE) |
|
|
|
|
|
FUNCTIONAL GROUP TRAILER (GE) |
|
|
|
|
|
INTERCHANGE CONTROL TRAILER (IEA) |
|
|
|
|
1. Interchange Envelope ISA/IEA:
- Sender/Receiver
- Matching control numbers
- Function Group count
2.
Functional Group Envelope GS/GE:
- Sender/Receiver of GS
- EDI version used
- Matching control numbers
- Transaction Set count (how many documents).
3.
Transaction Set Envelope ST/SE:
- Type of data in envelope (PO, invoice, etc).
- Matching control numbers
- Segment count
4.
Transaction Set contains:
- Header
- Detail
- Summary (one complete business document). |
|